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Operations Administrator

Job reference:
£20000 - £25000 per annum
Job type:
    Apply via LinkedIn
This vacancy has now expired.
Baltimore Consulting are senior appointments and niche recruitment experts to the Public & Third Sector. Our core sectors include Local Government, NHS and Education. Our consultative approach and trusted advisor status enables us to match exceptional talent to our clients' requirements on a permanent and interim basis.

We have a fantastic opportunity for an Operations Administrator to join our team to support our continued growth and to assist in delivering excellent customer service to our candidates clients and employees.

This role would suit an experienced administrator who will work closely with both Finance and Operations to ensure the smooth running of our back office function. Attention to detail and the ability to prioritise your workload are key to the success of this role.

  • Raising client and contractor contracts/Terms of Business.
  • Managing the contractors' weekly and monthly payroll to include timesheet and invoice chasing.
  • Setting up contractors and clients on our portal for timesheet submission and invoicing.
  • Managing the contracts inbox and handling any queries efficiently.
  • Conducting contractor welcome calls to explain how our payroll process works and what documents are required of them for compliance purposes.
  • Chasing compliance documents and ensuring they are securely filed.
  • Creating, processing and sending all contract and permanent invoices.
  • Processing of self bill invoices.
  • Sending remittances for payments made.
  • Credit control and assisting with the reduction of aged debt.
  • Bank and sage reconciliations.
  • Production of billings reports and other financial reports as required by senior management.
  • General office management and administrative duties.

Previous administration experience is essential while experience of invoicing and the use of Sage would be extremely beneficial. Excellent communication skills and a customer service, solutions focused approach is also required in this role.   We will also consider applications from candidates wishing to work on a part time basis

In return we are offering:

  • Salary - £20 - 25k fte 
  • 25 days annual leave plus bank holidays 
  • Ability to qualify for company incentives such as monthly lunch club and annual trip.
  • Flexible  and/or part time working considered to suit outside commitments
  • Clear opportunity for progression.
  • Internal and external training and accreditation.
  • Fantastic working environment within newly refurbished offices.
  • Opportunity to improve processes and make a real difference to the company.


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