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Senior Operations Administrator

Job reference:
J29127099
Location:
Bristol
Salary:
£24000 - £28000 per annum
Job type:
Permanent
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This vacancy has now expired.
We have a fantastic opportunity for a Senior Operations Administrator to join our team. The is a business critical role, offering genuine variety and responsibility.

This role would suit an experienced Administration professional, who will work closely with the CEO, Operations Director, Financial Controller and other members of the back office team to ensure the smooth running of our back office function. Attention to detail and the ability to prioritise your workload are key to the success of this role.

Responsibilities:
  • Raising client and contractor contracts/Terms of Business.
  • Managing the contractors' weekly and monthly payroll to include timesheet and invoice chasing.
  • Setting up contractors and clients on our portal for timesheet submission and invoicing.
  • Managing the contracts inbox and handling any queries efficiently.
  • Conducting contractor welcome calls to explain how our payroll process works and what documents are required of them for compliance purposes.
  • Chasing compliance documents and ensuring they are securely filed.
  • Creating, processing and sending all contract and permanent invoices.
  • Processing of self bill invoices.
  • Sending remittances for payments made.
  • Credit control and assisting with the reduction of aged debt.
  • Bank reconciliations.
  • Production of billings reports and other financial reports as required by senior management.
  • Other administrative duties relating to HR, Facilities and Marketing.

Previous office administration experience is essential while experience of using Sage would be extremely beneficial. Excellent communication skills and a customer service, solutions focused approach is also required in this role.

In return we are offering:

  • Competitive salary.
  • 25 days paid annual leave (plus bank holidays) rising by 1 day per year of service.
  • Flexible working conditions.
  • Internal / external training and accreditation to promote ongoing professional development.
  • Fantastic working environment within newly refurbished offices.
  • Opportunity to improve processes and make a real difference to the company.


 

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